JOB DESCRIPTION

General office administration and front of house duties

 Meet and greet all visitors to the School  Answer and direct all incoming phone calls  Process and distribute incoming postsand frank outgoing posts  Carry out general admin duties e.g. writing letters and council tax exemption letters  Maintain the general email accounts (info@ and admin@), responding to queries / directing enquiries as required  Assist in the upkeep of contact records, including student, staff and trustee contact information  Create mailing labels as required  Order stationery, first-aid equipment and sundries  Maintaining a clean, tidy and orderly admin office

Day to Day running of the School

 Help maintain general order in the school e.g. clearing the lost property and tidying notice board  Assist with management of building and locker keys  Manage the electronic noticeboard, updating as required  Assist with the upkeep of Virtual Learning Environment (Office 365)

Internal Meetings

 Assist with organising meeting rooms (booking space, arranging furniture etc.).  Organise refreshments for meetings, including ordering food and making tea and coffee  Assist with the preparation and circulation of meeting papers  Write minutes for fortnightly staff meetings, monthly admin meetings, termly student staff meetings and other meetings as required.

Studio Hires

 Manage booking requests  Maintain hire documentation  Create invoices and liaise with Finance Department regarding payments  Coordinate necessary security for hires.

Marketing & Events

 Assist with the management of guest lists for school performances and special events, both at the School and at external venues  Assist with distribution of invites, via email, post or by hand to local neighbours  Process online ticket sales and assist with maintaining ticket sales lists  Organise refreshments and assist with any other preparations such as signage, furniture etc.  Produce performance programmes  Assist with the coordination of internal photo-shoots  Assist with maintenance of image archive  Format and send a termly newsletter

Job Types: Full-time, Regular / Permanent

Salary: ₹25,000.00 – ₹30,000.00 per month

Benefits:

• Health insurance
• Life insurance
• Provident Fund

Schedule: Day shift

Ability to commute/relocate:

• Mugalivakkam, Chennai, Tamil Nadu: Reliably commute or planning to relocate before starting work (Required)

Experience: Administration Officer/Manager: 5 years (Required)